Pharmacy inventory software that kills expiry loss.
Expired stock is the quietest way a pharmacy loses money. PharmaPOS tracks every strip by batch and expiry, values your shelf in real time, and tells you what to return to the distributor while it is still returnable.
Stock that is tracked by batch, not by name
Two boxes of the same medicine can have different expiry dates, purchase rates and MRPs. PharmaPOS keeps them as separate batches, sells from the batch you pick, and values your inventory using the actual rate you paid — so your stock report matches your shelf.
- Batch, expiry, MRP and purchase rate on every stock line
- Live stock valuation at cost and at MRP
- Negative stock is impossible — deductions are atomic and locked
- Every movement (sale, purchase, return, adjustment) is logged
Expiry alerts early enough to act on
Near-expiry stock appears on the overview screen with enough runway to return it to the distributor or push it at the counter. Expired batches are blocked from billing outright, so nothing slips through on a busy evening.
Reorder from data instead of memory
Low-stock lists are built from what you actually sell, not from a static minimum you set once and forgot. Supplier-wise reorder views turn that into a purchase order in a couple of minutes.
One catalogue, many outlets
Products and pricing are shared across outlets while stock stays per outlet, so you can see where an item is sitting idle and move it before it expires.
What to check before you buy
Batch-level truth
If stock is only tracked per item, expiry management is a manual register in disguise.
Concurrency safety
Two counters billing at once must never be able to push stock below zero.
Movement history
You should be able to explain any stock number by reading its movement log.
Valuation you can trust
Cost-based valuation matters at year end far more than MRP totals.
Return workflow
Distributor returns and sale returns must reverse the exact batch they came from.
Frequently asked questions
- How does batch and expiry tracking work?
- Every purchase creates a batch record with its own expiry, MRP and purchase rate. Sales deduct from the batch selected at the counter, expired batches are blocked from billing, and near-expiry batches are surfaced as alerts well before the return window closes.
- Can PharmaPOS stop negative stock?
- Yes. Stock deduction happens inside a locked database transaction, so simultaneous bills from two counters cannot oversell the same batch. If stock is insufficient the sale is rejected rather than silently going negative.
- Does it handle multi-outlet stock?
- Yes. Products are shared across outlets while stock, batches and invoice series stay outlet-specific, and owners get a consolidated view of stock and valuation across every outlet.
- Can I do a physical stock audit?
- Yes. You can adjust stock with a recorded reason, and every adjustment is written to the audit log with the user and timestamp so the difference is always explainable.
Try it on your own catalogue
Seven days free, no credit card. Import your products, bill a few sales, and see whether it holds up at your counter.