Suppliers & purchase ledgers

Suppliers hold the mirror image of customers: purchases in, returns out, payments out. You can add them upfront or on-the-fly from a purchase drawer.

Fields to keep clean

• GSTIN — required to claim input tax credit on their invoices.
• Contact — one phone, one email. Used for supplier reminders.
• Payment terms — Net 30, Net 45, Cash-on-delivery. Drives the aging report.

Aging report

Under Suppliers → Aging, see who you owe money to and how old the debt is: 0-30, 31-60, 61-90, 90+ days. Sort by balance descending, and you have your payment run for the week.

Record a payment

From the supplier page, click Record payment. Enter amount, date, method (Bank / UPI / Cash / Cheque), and (optionally) which invoices it settles. If you don't specify, PharmaPOS applies FIFO — oldest bill first.